Van Weide Group, Inc. is a resource that can greatly benefit anyone with the responsibility of managing a non-profit association - trade or professional society.
We offer a wide range of tailor-fit services including meeting management, board of directors retreats, marketing and public relations, membership recruiting and retention, financial services, e-newsletter publishing, and more.
Scope of Services for Full Service Clients
Central Office Facilities Maintain daily office, answer telephone, receive shipments; centralized member files, supplies; serve as registered agent; supply conference room meeting space; service email inquiries.
Membership Inquiries/Communication Maintain/update membership marketing materials, respond promptly to telephone and email; mail and email membership materials, prepare applications and letters to prospects; add prospects to database; implement membership promotion plans.
Membership Dues Processing Receive and forward applications; process membership welcome letters; maintain and forward membership list to committee; maintain membership history; report on membership at Board meetings; develop and update prospect database.
Financial Establish and maintain financial accounting system; collect income from workshops, seminars, meetings, advertising; record and deposit all cash, check, and card payments; bill receivables; prepare budget; recommend and monitor investment decisions; monitor actuals against budget; issue checks; maintain journals, ledgers; balance accounts; prepare financial reports; prepare for external audit; file annual reports.
Member Meetings Negotiate contracts; interface with committee; prepare budget; inspect and select venues; arrange logistics; assist with and schedule arrangements for speakers, special guests and members; prepare and mail promotional and registrant confirmation materials; receive and record reservations; communicate with venue, prepare badges for pre-registrants; prepare board and speaker material packets; prepare certificates, plaques, gifts for speakers; handle on-site registration and monitor logistics; prepare final attendance report; make deposits, render invoices.
Board Meetings Prepare Board packets including agenda and mail prior to meetings; make logistical arrangements; record Minutes of meeting and distribute; maintain meeting Minutes files.
Website and Email Provide and edit website pages and email broadcast systems.
Directory (Hardcopy or Online Versions) Maintain and update directory; mail membership renewals, update forms; oversee production and distribution.
Group Travel Your travel arrangements will be tailored to your group needs and expectations while meeting your travel budget and reporting requirements.
Van Weide Group, Inc. excels organizations to the next level. Our focus is to assist with the implementation of your strategic plan and create new and improved programs.
Professional Association and Event Management Company